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Points to a Productive Day

FEATURED | April 10, 2019

Points to a Productive Day

According to a Gallup study, roughly 43% of Americans spend some time out of their week working remotely. With such a large percentage of folks not always in the office, it can be hard to have access to professional development opportunities. In addition, working remotely can present unique challenges in remaining productive. To kill two birds with one stone, we’re providing points to a productive day.

    • Communication.
      Productivity can be driven by accountability. Being responsible for tasks is one thing; being responsible for tasks for which others will hold you accountable is another. The goal is not to create an environment in which you feel micromanaged. The driving force behind open, consistent, and transparent communication on projects is to facilitate a team environment. With a culture that communicates frequently, all team members are aware of the progress on projects. It can help spur you towards accomplishing jobs in a timely fashion. Clearly communicating with teams leads towards everyone having a better understanding of their role in the group; this sense of purpose often strengthens productivity. Conversations can spark more efficient ways to complete the task. Open communication also provides the opportunity for team members to pitch in and lend a hand when needed.
    • Delegation.
      We wear many hats in life. Employee/Employer, spouse/partner, parent, son/daughter, sibling… the list goes on. When we try to several of the hats at once, we can feel overwhelmed and end up spreading ourselves thin. Trying to fulfill more than one role at once can lead us to being counter-productive. We not only do not finish the task we aimed to do; we also decreased the time we could have spent on another. If you have more than one job to do and the deadlines coincide, consider resources in your life you can use to help you accomplish everything on your “to do” list. When you feel as though your productivity is suffering, who can you reach out to for help? Is there a family member that can help with a chore at home? Are there co-workers who can contribute to a task to get it done quicker? As a supervisor, is there a job you do that might be a wonderful development opportunity for someone you oversee? Whether out of habit or even pride, sometimes we try to take on too much. Delegating a little can make a huge difference.
    • Transition.
      Sometimes, it’s all about timing. We start a project. We spend time trying to focus, and … it just isn’t working. That’s fine. Forcing yourself to do a task can work against your productivity. You may not be in a mindset to write that report. Your mindset might be better directed towards another item on your list of things that need to be done. Reordering your work projects may help you accomplish them all quicker. Move the jobs that can be done quickly to the front of the line. The momentum you feel after completing those can help you steamroll into the more challenging ones and knock them out with more power and confidence and determination. As an alternative, move your least preferred task to the top of the list. Having that finished, you no longer have the dread of it hovering over you which may slow down your productivity. The relief you feel with it checked off your list can let you dive into other tasks without distractions.
    • Distraction.
      Speaking of being distracted, what’s keeping you from focusing? These days, what is distracting you the most may be a better question. Moments of peace and quiet come few and far between. To achieve ultimate productivity, customize your work environment to best suit you. Some people work well with background noise of music or a television; others find it drawing their attention away. When working remotely, coffee shops offer an alternative spot to work instead of in the home. Having people around can motivate some but be an annoying feature for others. Then, there’s your phone. With notifications from Facebook to CNN to text messages to Instagram to Linked to Candy Crush, it can definitely pull your focus. Options including adjusting your notification settings, putting it in airplane mode or placing it in a drawer. Even well-meaning, friendly co-workers can create distractions through conversations that aren’t necessarily contributing towards the accomplishment of a job. Closing your office door just for an hour or two can help you work through projects uninterrupted. Even closing your email (perhaps with an auto-reply) can let you focus on the priority project instead of being sidetracked by emails that can wait.
    • Motivation.
      Whether completing the entire project or accomplishing milestones along the way, plan rewards for yourself. An afternoon coffee, a sweet treat, a walk around the block, one round of Candy Crush (can you tell I have a habit?)… work in breaks or treats that help rest your mind and re-energize your spirit for the next tasks that lie ahead. Also think of those you lead. As a parent and/or supervisor at work, consider what motivates those you are trying to encourage to be productive. What motivates them may not motivate you. You’re more likely to keep them encouraged and on task when you have built in rewards as they make progress towards their goals. Investing in and rewarding yourself and others will help productivity soar.

When it comes to being productive, some days are easier than others. With the above points in place, even the challenging days can be more doable, and you’ll be proud of your productivity!

While the task of simultaneously selling one home and buying another was daunting, the team at First Choice made it all seem easy. They not only performed several magic acts to help us get the job done, they did it with professionalism and expertise. -Victor T. | Kapaa, HI | 6.5.2019
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